Events & General Services Coordinator for SP LATAM.  Main activities: Coordinate Regional Internal and External Meetings (Latin America countries, USA or France Meetings) from the beginning to the end.

 

For events:

 

 Monitor organizational compliance with regulations

 Confer with staff at a chosen event sit to coordinate details

 Evaluate and select providers / vendors / suppliers of services according to customer requirements

 Inspect event facilities to ensure that they conform to customer requirements to ensure specifications and budget are met

 Negotiate contracts with service providers and suppliers

 Coordinate services for events, such as transportation services, accommodations, catering, signage displays, special needs requirements, event security and medical services (close by)

 Organize registration of event participants if needed

 Organize VIP special events from the beginning to the end

 Consult with internal or external customer to determine objectives and requirements for events such as meetings, conferences and conventions

 

 Exchange communications with customer to answer questions or resolve complaints

 

 Exchange communication with supplier / vendor / hotel / venue to share with them customer needs and to assure expected  high quality service

 

 Meet with customer to establish and to monitor budgets or to review administrative procedures and event progress; as well as to assure payments are ready on time to get services from vendors

 

 Hire, train and supervise outside or in-plant executives to enhance job skills to work with them as a team to coordinate the event and to get high quality services and results

 

 

 Review and approves events bills for accuracy and approve payment

 

 Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers

 

 Conduct post-event evaluations to determine how future events could be improved

 

 Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends

Education

 

Landys Secretarial School –Commerce “Bilingual Executive Secretary”

Instituto Tecnológico y de Estudios Superiores de Monterrey (ITESM)  – Business Administration Diploma           

CMS / Certification